IT Tender & Sales Documentation Coordinator

Quick Overview

Format: Remote, hybrid, or office-based

Compensation: Up to $1,500 net

Markets: Azerbaijan, Kazakhstan, Uzbekistan, Georgia, and other Softgile markets

Focus areas: Tenders, procurement platforms, bid documentation, sales documentation, tender submissions

Relevant background: Tenders, procurement, bid support, sales operations, commercial or administrative documentation

What We Offer

Competitive compensation of up to $1,500 net

Remote, hybrid, or office-based work format

Opportunity to work with tenders across multiple Softgile markets

Exposure to IT solutions, enterprise customers, and B2B projects

Professional growth within the tender direction

Collaboration with an experienced international team

Opportunity to use AI tools for research, documentation, and process optimization

About the Role

We are looking for a highly organized and detail-oriented IT Tender & Sales Documentation Coordinator to support Softgile’s participation in tenders across our key markets, including Azerbaijan, Kazakhstan, Uzbekistan, Georgia, and other markets where Softgile operates.

The main focus of this role will be identifying relevant tender opportunities, monitoring procurement platforms, analyzing tender requirements, and coordinating the preparation and submission of complete tender documentation packages.

You will work closely with our local offices, Sales, Legal, Finance, and technical teams to collect the required information and ensure that tender submissions are accurate, compliant, and delivered on time.

This role is a strong fit for someone with experience in tenders, procurement, bid support, sales operations, or commercial documentation, particularly within IT, technology, or B2B services.

Key Responsibilities

You will be responsible for:

Searching for and monitoring relevant public and commercial tender opportunities

Working with local electronic tender and procurement platforms

Registering and maintaining company profiles on relevant procurement platforms

Reviewing tender announcements, requirements, qualification criteria, and procurement documentation

Identifying required documents, certificates, declarations, forms, and supporting materials

Preparing, structuring, and organizing tender submission packages

Coordinating document collection with Sales, Legal, Finance, technical teams, and local offices

Supporting the preparation of commercial proposals, company profiles, references, qualification documents, and other bid materials

Completing and submitting tender applications through electronic procurement platforms

Tracking deadlines, clarification periods, submission stages, and tender results

Maintaining accurate tender status records and documentation

Keeping standard tender documentation and templates structured and up to date

Ensuring the accuracy, completeness, and consistency of all submitted documentation

Supporting related sales and commercial documentation when required

Required Skills & Qualifications

We are looking for someone with:

Practical experience with tenders, procurement processes, bid documentation, commercial proposals, or sales documentation

Experience working with electronic tender or procurement platforms

Ability to analyze tender requirements and identify mandatory submission conditions

Strong attention to detail and a high level of accuracy

Excellent organizational and time-management skills

Ability to manage multiple deadlines and tender processes simultaneously

Ability to coordinate information and documentation across different departments

Confident Microsoft Office skills, particularly Word and Excel

Ability to work independently and take ownership of assigned tender processes

English level B1+

Proficiency in the language of the respective market is required

Nice to Have

It would be an advantage if you have:

Experience working with tenders in Azerbaijan, Kazakhstan, Uzbekistan, Georgia, or other Softgile markets

Experience with both public and commercial procurement

Experience in IT, SaaS, software, system integration, or B2B services

Understanding of IT products and services and the ability to work with technical information

Experience supporting Sales teams with proposals and commercial documentation

Experience using AI tools such as ChatGPT, Claude, or other AI assistants for research, document analysis, information structuring, and process optimization

Ideal Candidate Profile

You may be a strong fit if you:

Have hands-on experience working with tenders and tender documentation

Know how to search for relevant opportunities and navigate procurement platforms

Can quickly understand tender requirements and turn them into a clear action plan

Notice small but important details in documentation

Can structure and organize large amounts of information

Are proactive, responsible, and reliable

Are comfortable coordinating with multiple stakeholders

Can maintain accuracy while working under strict deadlines

Are interested in IT solutions, B2B technology, and tender processes

Interested candidates can apply by clicking the link provided in the "Apply" button.